DIGITAL OFFICE SOLUTIONS (DOS) EQUIPMENT
INSTALLATION RISK ASSESSMENT
This Risk Assessment is produced as
required under Regulation 3 of the Management of Health and Safety at
Work Regulations 1999. |
|
Date:
April 2007 |
Assessed by:
Chris Hilder Risk InterVentions Limited |
Location:
All DOS client locations where systems are installed |
|
No |
Hazards and Risks |
Persons and equipment in danger |
Existing Measures / Comments |
Further Action needed and by whom to reduce risk |
| 1 |
Electrical Safety
Risks of electrical shock, burns, power surges and
power failure
|
DOS Operative and all clients staff and clients
electrical systems |
·
Client organisation is to ensure 5 yearly checks of fixed
electrical systems using a
National Inspection Council for Electrical Installation
Contracting (NICEIC) contractor
·
All equipment with a
plug supplied by the client organisation should be Portable Appliance
Tested (PAT)
·
Photocopiers draw a very heavy electrical load and clients must provide
adequate electrical equipment , wall outlets and associated equipment to
ensure trouble free usage
·
All equipment supplied
by DOS must be plugged directly into the mains supply.
·
Extension leads
MUST NOT be used for installing of
DOS equipment as the electrical integrity is questionable, hence a
suitable electrical wall outlet must be available
·
The equipment supplied
by DOS comes with built in protection from normal power failure.
·
Visual checks by the
client organisations users prior to use of all electrical equipment to
identify possible problems is recommended
All equipment provided by DOS comes with a manufacturers
warranty
|
·
If there are problems with establishing a safe electrical
supply because of a faulty earth the client organisation will be
expected to ensure a safe earthing point
·
On rare occasions the DOS Operative may check for a
suitable earthing point.
Client organisations are to consider protection from
power surges e.g. lighting (having a lighting conductor) as equipment
can not be wholly protected from this risk
|
| 2 |
Fire
Safety
Risk of electrical overheating and fire on clients
premises
|
DOS operative and clients staff |
·
DOS will follow the procedures laid down by the client
organisations Fire Risk Assessment
·
DOS Operative is to be briefed on the client
organisations fire procedures (including alarms, means of escape and
muster points) on entry to the premises
·
DOS Operative knows how to operate a fire extinguisher
and will only use CO2 or Powder extinguishers for electrical fires
Client organisations are expected to provide either CO2
or Dry Powder extinguishers local to electrical equipment |
|
| 3 |
Data
loss and corruption of software systems
Risk of loss / corruption of vital data to client
organisations with possible loss of effective business continuity
|
Client organisations electronic data / software systems |
·
DOS will not start work until a written or verbal
agreement has been given by the client organisation that all data has
been backed up and / or removed from the system to be altered or
installed
DOS will endeavor to backup all data found on clients
system
|
Client organisations are to ensure data backup DOS
CANNOT accept responsibility for
loss or corruption of data left on the system during installation /
upgrades or servicing of equipment |
| 4 |
Expertise of DOS Operatives |
Client organisations |
·
All DOS Operatives have a minimum of 5 years service in
the business
·
All operatives have attended the manufacturers training
courses on the equipment supplied to client organisations
All DOS Operatives receive written product up dates and
attend manufacturers training updates |
|
| 5 |
Manual
Handling
Risk of musculoskeletal injury and Work Place Upper Limb
Disorders (WRULDS) also strains and sprains
|
DOS operative and clients staff |
·
Operative will need to park as close to site of
installation as possible
·
Where possible a trolley will be used
·
Lifts to be used
·
Operative trained in Manual Handling Operations
·
Client to clear route to installation location as much as
possible
Clients staff only to assist in lifting if agreeable and
have been instructed / trained
|
|
|
Assessment Review Date:
April
2009 or if there are material changes to the above assessment |
