How to setup scan to e-mail on Kyocera multi-function printers

Privacy and security notice

• Use a dedicated e-mail address for the printer to use to send email
• Do not use your personal or work email address

The printer uses an e-mail server to deliver e-mail to a recipient

1. ACCESS THE PRINTER’S COMMAND CENTER WEB PAGE

• Open a web browser
• In the address bar, type in the printer’s IP address and press ENTER

1. LOG INTO THE PRINTER’S COMMAND CENTER RX WEB PAGE

• Default User name is Admin (case-sensitive)
• Default Password is Admin (case-sensitive)

1. CHECK THE TCP/IP SETTINGS

• Select Network Settings
• Select TCP/IP
• Under IPv4 Settings
• If DHCP is set to Off, is the printer configured to use a Default Gateway IP address?
• If DHCP is set to Off, is the printer configured to use a DNS Server (Primary) IP address?

1. CHECK TLS SETTINGS

• Select Security Settings
• Select Network Security
• Under Client side Settings > TLS Version
• Select TLS 1.1
• Select TLS 1.2
• Under Client side Settings > Hash
• Select SHA2(256/384)
•  Select Submit

1. SET E-MAIL SERVER SETTINGS

• Select Function Settings
• Select E-mail
• FOR OLDER MODELS
• Select Settings
• Select Advanced
• Select SMTP
• Select General
• E-MAIL SERVER SETTINGS IF USING G-MAIL

WARNING:- You will need to enable less secure app's in order to use a Google G-mai Account

• Set SMTP Protocol to On
• Set SMTP Port Number to 587
• Set SMTP Server Name to smtp.gmail.com
• Set SMTP Server Timeout to 180
• Set Authentication Protocol to On
• Set Authentication as to Other
• Set Login User Name to <Gmail e-mail address>
• Set Login Password to <above Gmail e-mail address password>
• The maximum length of the Login Password is 64 characters
• Set SMTP Security to STARTTLS
• Set Sender Address to the same Gmail e-mail address as used for the Login User Name
• The maximum length of the sender address is 128 characters
• Set SMTP Authentication and Sender Address to Use System Settings
• Only some models have this setting
• If you get Error message: 0x1102
• Google G-mail may have blocked access to send e-mail from a device. Enable less secure access

1. CREATE MACHINE ADDRESS BOOK ENTRIES

• Select Address Book
• Select Machine Address Book
• Select Add Contact
• Enter a name in the Name field
• Enter the recipients e-mail address in E-mail Address, under the E-mail section
• Select Submit

For more help visit Kyocera’s set up page

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